Order Resale/Escrow Documents

If you are selling your home or refinancing, your lender, escrow company, or real estate agent may request certain documents related to your association. To obtain these, please fill out our Resale Document Request Form, and a team member will assist you promptly.

Available Documents

Below is a list of the most commonly requested resale and lender documents, along with a brief explanation of each:

1. Resale Certificate

Required for most real estate transactions, this document includes:

Budget & financials
Reserve study summary
Governing documents (Articles, Bylaws, CC&Rs)
Insurance coverage
Pending litigation (if any)
Outstanding assessments or delinquencies

Used by: Escrow, buyer, lender
Purpose: Provides disclosures as required by Washington State law (RCW 64.34, 64.38, or 64.90)

Cost:

275

Standard Processing (3-5 business days) or $375 Rush Processing (1-2 business days)

2. Lender Questionnaire (Standard or Condo-Specific)

Completed on request of a buyer’s lender to assess the financial and legal standing of the association. Information may include:

Number of units
Delinquency rates
Insurance coverage
Reserve balances
Pending litigation

Used by: Mortgage lenders
Purpose: Helps lenders determine loan eligibility and risk

Cost:

per page

3. Demand/Payoff Statement

A detailed account of any balance due from the owner including:

Assessments
Late fees
Fines
Transfer fees (if applicable)

Used by: Escrow
Purpose: Ensures all amounts owed are paid at closing

Cost:

100

Transfer Fee

Spark charges a new account setup fee when ownership of a unit changes. This covers administrative costs related to updating records, creating new owner accounts, and onboarding.

Charged to: Buyer

Purpose: Offsets administrative costs of owner transitions
Cost $100 charged to the Buyer

Important Note

Documents will only be provided if they exist and are available. Not all associations have every document listed—for example, some may not have formal Rules & Regulations or an active Articles of Incorporation.

Turnaround Time & Fees

Standard processing time is typically 3–5 business days after submission of the request form. Rush service may be available upon request and is subject to additional fees. We will confirm costs and timing once we receive your completed form.

Instructions

Please complete this form in full to request resale documentation. Once submitted, a member of our team will confirm document availability, processing timeline, and any associated fees. Standard turnaround is 3–5 business days. Rush service may be available upon request.

Requestor Information

First Name *

Last Name *

Phone *

Email *

Your Property/Community Name *

Unit number

Property Owner Name *

Address

Street Address

City *

State *

Country *

Postal code *

Property Information *

Property is currently under contract

This is a refinance request

Requested Documents (check all that apply)

Resale & Transaction Docs *

Resale Certificate / Public Offering Statement

Demand / Payoff Statement

Lender Questionnaire (please attach if specific format is required)

Lender Questionnaire attachment

TRANSFER FEE

Spark charges a new account setup fee when ownership of a unit changes. This covers administrative costs related to updating records, creating new owner accounts, and onboarding.

Charged to: Buyer
Purpose: Offsets administrative costs of owner transitions

Cost: $100 charged to the Buyer

Delivery Preferences *

Standard Processing (3–5 business days)

Rush Processing (1–3 business days) — additional fees may apply

Preferred Delivery Method *

Email to requestor (default)

NOTES OR SPECIAL INSTRUCTIONS:

Disclaimer:

Documents will only be provided if they exist and are available. Some associations may not have all items listed above.

Signature *

Clear